Best price today. Real profit per gallon. Every bill checked against what you were quoted. It used to take an hour. Now it takes five minutes — and most of it runs itself.
$200 one-time onboarding fee · First month subscription waived · No contracts
Most independent operators are buying fuel the same way they did 20 years ago — phone calls, emails, spreadsheets, and a lot of hoping nothing falls through the cracks.
You open each one, convert the numbers, do the math, and try to figure out who's cheapest today. By the time you've called in the order it's already 9am.
You've got a sense of it. But the real number — what you actually cleared per gallon after fuel cost, card fees, and grade mix — that's your accountant's job to tell you. Once a month.
It's not always a lot. But a few cents per gallon on a big delivery adds up. And unless you're checking every invoice against every quote — which nobody has time for — you'd never know.
Suppliers pull payment on their schedule. Sometimes you know it's coming, sometimes you don't. That's a stressful way to manage cash on a business this size.
Big payments going out, daily deposits coming in, invoices waiting to be matched. It's a lot to track and it never really slows down.
It's in there somewhere. Buried across a few months of emails and invoices. Most operators just don't have the time to go looking.
Connect your email once. After that, your deliveries, invoices, and payments all come in automatically. The only things you touch are logging an order when you place it and typing in your pump prices each morning.
Connect your inbox once. Price emails, bills, and payment confirmations all come in automatically from there. You don't touch any of it.
✓ Fully automatedWhen you call in an order, take 60 seconds to log it — supplier, grade, gallons, quoted price. That's what Simplifuel checks the invoice against when it arrives.
✎ One step per orderType in your pump prices once a day. That's it. Simplifuel handles the math and tells you what you're actually making per gallon.
✎ 30 seconds per dayBills matched to orders. Payments matched to bills. If something's off, you see it — and you see the dollar amount.
✓ Fully automatedType any question about your business. "What was my margin in March?" "Which supplier billed me wrong the most?" You get a straight answer.
✓ Fully automatedSimplifuel reads your supplier emails overnight. By the time you open the app, all four prices are already lined up. You pick the best one and make the call. Done.
Not an estimate. The real number — based on what you paid for the fuel, what you sold it for, your card fee split, and which grades moved. Your accountant runs this math at month end. Simplifuel does it every day.
Every time a bill comes in, Simplifuel checks it against the price you logged when you ordered. If something's different, you'll see it — and you'll see the dollar amount. Not a vague "something looks off." The exact number.
Suppliers pull payment days after delivery — sometimes a lot of money at once. Simplifuel shows you what's scheduled to come out this week, how much credit you've used with each supplier, and whether each payment matched the bill.
One screen with every payment out and every deposit in. And if you want to know something specific — best month, worst supplier, where the margin went — you just type it. No digging required.
Simplifuel was built by an independent gas station operator who got tired of spending the first hour of every day on things a computer should be doing.
"It was an hour every morning. Check the price emails, figure out who was cheapest, log the order, then go back later to match invoices against what I was quoted, then check that the EFT that cleared actually matched the invoice. Every day. I built Simplifuel because I was sick of it. Now I open the app, see the prices lined up, place the order, and I'm done. If something's off on a bill it flags it. I haven't had a missing invoice slip through in months. It's not flashy. It just does what it's supposed to."
Sound familiar?
We're working with a small group of operators right now. If you want to see it on your own data, get in touch.
One billing error caught usually covers months of the subscription. No annual contracts. Cancel if it's not working.
$200 one-time setup fee to get your email connected and everything configured. First month subscription is on us.
Fill out the form and we'll get in touch within 48 hours. $200 one-time setup fee. First month is on us.
We'll be in touch within 48 hours to get everything set up.